2018 Bylaws Revision

APA-MA’s Bylaws Committee has been working on a full review and revision of the Chapter’s Bylaws. It has been 20 years since the last significant revision. Please see below for information about  about this revision, which includes a couple of notable changes, reorganizes the sections, and applies a new format. Questions and comments can be directed to the Bylaws Committee by emailing communications@apa-ma.org. The membership will vote on the revised bylaws at the Annual Chapter Meeting on 19 October at the SNEAPA Conference in Hartford.

A summary of the major changes will appear in the Fall 2018 Massachusetts Planning Newsletter and are listed below. Please take a few minutes to review the current bylaws, proposed bylaws, and a comparison of the current and proposed bylaws. In addition to the changes to the bylaws themselves, there are a few recommended changes to the APA-MA Regions. The dark boundaries on the proposed regions map shows the existing regional boundaries.

APA-MA Proposed Bylaws

APA-MA Current Bylaws

APA-MA Redlined Bylaws (Compares Current Bylaws with Proposed Bylaws)

APA-MA Proposed Regions Map

 

Article IV.  Board of Directors.  Proposed changes are related to which board members have a vote at Board meetings.  The following members are currently non-voting positions and are proposed to become voting board members: Standing Committee Chairs, State Department of Housing and Community Development Liaison, and Massachusetts Association of Consulting Planners Liaison.  Currently there is a space on the APA-MA Board for a “Planning Official,” as in a Planning Board member. This is proposed to be removed from the list of voting board members as this position is rarely filled.  Additionally, the Board of Directors will now approve job descriptions, staff appointments, and contracts for APA-MA, formalizing the process currently used.

Article VI.  “Affiliated Organizations” is proposed to be removed from the bylaws.  This is a confusing set of requirements for working with allied organizations, and has not been used.  We can continue to work with related organizations without this language.

Article VIII.  Changes to quorum.  The proposal is to eliminate a quorum requirement at meetings of the membership.  The full membership of the Chapter is over 1,200 people.  The current quorum requirement is 10%, or 120 members, with a clause that elections and amending the bylaws do not require a quorum. At the last Chapter meeting in 2017, we had 45 members present.  While this is a good turnout, it is less than half of what is required to vote at Chapter meetings.  It is the sense of the board that the membership should be able to take action with those who are present.